Confidentiality Policy.

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Policy Statement:

All information on children and families is kept securely and treated in confidence. Information will only be shared if the parents/carers gives their permission or there appears to be a child protection issue. All details will be kept confidential and records are kept secure.

 

Procedure:

Parents have the right to inspect all records about their child at any time. The CIW must have access to information. 

My certificate of registration is displayed and available to all parents.

I am aware of my responsibilities under the Data Protection Act 1998 and the Freedom of Information Act 2000.  I am registered with the information commissioners. All personal data I collect shall be relevant, adequate and not excessive in relation to the purpose for which it has been collected; all personal data shall be accurate and kept up to date; personal data shall not be kept longer than necessary and will be destroyed as appropriate; all data will be processed in accordance with the rights of the data subjects under this Act and I will ensure measures are taken to prevent unlawful access and processing of personal data and against the accidental loss of personal data. All personal information stored on my computer, iPhone and iPad including images of minded children is protected by a password. The computer is for sole use of my childminding business and no other member of my family or anyone else has access to the protected password or computer.

I expect parents to keep private and confidential any sensitive information they may accidentally learn about my family, setting or the other children and families attending, unless it is a child protection issue.

I record all accidents in an accident book. I will notify PACEY of all accidents which may result in an insurance claim, e.g. an accident involving a doctor or hospital visit. All incidents are recorded in an incident book and will be shared and discussed with parents/careers so that together we can work to resolve any issues.

I maintain a record of parents’ and/or emergency contact details, the contact details of the child’s GP and appropriate signed consent forms.

All information shared will be kept confidential and will not be disclosed without parents’ consent except as required by law, for example, if there appears to be a child protection issue. Please see my Safeguarding Children Policy.

I expect parents to inform me of any changes in the child’s home circumstances, care arrangements or any other change which may affect the child’s behaviour such as a new baby, parents’ separation, divorce, new partner or any bereavement.